CCD Coding
Cargo Control Document (A8A-B) Coding
(Adapted from CBSA’s D3-1-1 Appendix E)
*Notes:
- These instructions below are not the official instructions. They have been simplified. Additional information has also been added to help explain some of the requirements.
- Remember: Cargo Control Documents are completed by the carrier (i.e. the transportation company). Customs may assist first time drivers with completing the form but remember it is the carrier’s responsibility.
Field 1: US Port of Exit
0901 (OK)
Buffalo, NY 0901 (OK) *This format is required for CBS
Buffalo (wrong - need city as well as state)
Field 2: In Transit
Field 3: Manifest From
Buffalo (Wrong - Manifested from must be a border point in Canada!)
Field 4: Manifest To
Field 5: Consignee Name and Address
Field 6: Shippers Name and Address
Field 7: Acquittal No.
Field 8: Carrier Code/Cargo Control No.
Field 9: Carrier Code/Previous Cargo Control No.
Field 10: No. of Packages
Field 11: Description and Marks
Field 12: Weight
Field 13: Foreign Point of Lading
Field 14: Location of Goods
Field 15: Name of Carrier
Field 16: Vehicle Identification
Rate / Advance / Prepaid / Collect
Resource:
Canada Border Services Agency. (2009, July 3). Memorandum D3-1-1: Policy
Respecting the Importation and Transportation of Goods. Retrieved from
http://www.cbsa-asfc.gc.ca/publications/dm-md/d3/d3-1-1-eng.html
(Adapted from CBSA’s D3-1-1 Appendix E)
*Notes:
- These instructions below are not the official instructions. They have been simplified. Additional information has also been added to help explain some of the requirements.
- Remember: Cargo Control Documents are completed by the carrier (i.e. the transportation company). Customs may assist first time drivers with completing the form but remember it is the carrier’s responsibility.
Field 1: US Port of Exit
- Mandatory
- Indicate the U.S. border crossing – both city/town and state – for all shipments invoiced from the United States
- The U.S. Port of Exit code can be used in place of the city/town and state
- U.S. Port of Exit codes are listed in D17-1-10 Appendix H
- With truck shipments, this is where the shipment crosses the border and enters Canada (It must be a border location on the US side!). This is the place where the shipment physically exits the US.
- With air shipments, this would be the airport of departure.
- Examples:
0901 (OK)
Buffalo, NY 0901 (OK) *This format is required for CBS
Buffalo (wrong - need city as well as state)
- The 4-digit Port of Exit Code becomes B3 Field 15 for shipments from the US
Field 2: In Transit
- Mandatory
- Indicate the country of destination (usually Canada)
Field 3: Manifest From
- Mandatory
- Indicate the name and port number of the Canadian Customs office where the goods are reported. This is where the goods enter Canada.
- With truck shipments, this is the Canadian side of the border
- With air shipments, this would be the airport of arrival
- Examples:
Buffalo (Wrong - Manifested from must be a border point in Canada!)
Field 4: Manifest To
- Mandatory
- Indicate the Canadian Customs office where the goods are to be released. If the goods are moving in-land (in-bond to Toronto for example), the name of the receiving Customs office must be followed by the port code (for example, Toronto-498).
- If the Manifest From is different from Manifest To, it means the shipment is an In-Bond Shipment. With in-bond shipments, the Location of Goods field must also be filled out.
- If Manifest From and Manifest To are the same, then the shipment is not moving in-bond and will be released at the border.
- The office number becomes B3 Field 4
Field 5: Consignee Name and Address
- Mandatory
- Indicate the Importers name and address.
Field 6: Shippers Name and Address
- Mandatory
- Indicate the name and address of the company exporting the goods to Canada.
- This is usually the same as the vendor on the CCI.
- For inbound shipments this will always be a place outside of Canada
Field 7: Acquittal No.
- Mandatory … at some point!
- This is a number assigned when the goods are released. It is not completed when the carrier reports the shipment. The broker usually completes this when preparing the RMD release package.
- *Note: The Acquittal No. is added during the Release process. This number becomes the Transaction Number that will be used on the B3 when the goods are accounted for. The first 5 digits of this number represent the account security number (who will eventually get billed for duties/taxes) and the last 9 digits are a sequential B3 number.
- Becomes B3 Field 2 (Transaction number)
Field 8: Carrier Code/Cargo Control No.
- Mandatory
- This number is assigned by the carrier. Each shipment must have a unique CCN (Cargo Control Number)
- *Note: The first 4 digits of the CCN identify the Carrier Code.
- Carrier Codes are also used to identify carriers.
- Example: 3270 = Yellow Freight, 3145 = Meyers Transportation
- Sample CCN: 3270 12345678
- The 3270 portion represents the carrier code
- The second portion is a unique number for a specific shipment
- The CCN becomes B3 Field 45. In some circumstances, the Carrier Code becomes B3 Field 46
Field 9: Carrier Code/Previous Cargo Control No.
- Conditional
- This field is used when shipments are re-manifested. This will be covered in another course.
Field 10: No. of Packages
- Mandatory
- Indicate the quantity of goods being reported
- As per D3-1-1, the following are acceptable methods of reporting the same shipment:
1 car load containing 75 cases of motor oil on 3 pallets
3 pallets containing 75 cases of motor oil
75 cases of motor oil on 3 pallets - If a number of goods are being reported, the number of packages must be TOTALLED and indicate the TYPE of packaging.
- *Note: In LASA-CBS, use the largest type of packaging – i.e. a pallet is bigger than a case, so indicate the number of pallets.
Field 11: Description and Marks
- Mandatory
- Give an accurate, concise description of the goods in common trade terms
Field 12: Weight
- Mandatory
- Indicate the weight of the shipment in metric or imperial measure (kilograms or pounds).
- The unit of measure must be noted and the weight must be TOTALLED.
Field 13: Foreign Point of Lading
- Conditional
- Indicate the city/town and country where the goods were loaded on board a vessel, aircraft, vehicle, or rail conveyance. This is usually where the exporter is located.
- To be completed by freight forwarders and marine carriers only.
Field 14: Location of Goods
- Conditional
- Indicate the name and 4-digit sub-location code of the sufferance warehouse (in-land customs office where goods are stored pending release).
- *Note: This field is used when good are moving in-bond (i.e. shipment is not being cleared at the border). All in-bond shipments must report to sufferance warehouses (in-land locations). Since some cities have several sufferance warehouses customs needs to know where the goods will be in case they want to inspect the shipment.
- This will be covered in more detail in Customs Techniques.
Field 15: Name of Carrier
- Mandatory
- Indicate the name of the carrier (transportation company) transporting the goods. This does not mean drivers name!
Field 16: Vehicle Identification
- Mandatory
- Highway carriers must indicate the vehicle identification number (license number of tractor, province or state, year, and trailer number/plate).
- Air mode must indicate aircraft registration numbers.
Rate / Advance / Prepaid / Collect
- Optional
- This section is not used for Customs purposes
- *Note: Some carriers (Post Audit Carriers) can also use the CCD as a freight invoice for billing purposes. You may see it filled out sometimes but it is not a Customs required field.
Resource:
Canada Border Services Agency. (2009, July 3). Memorandum D3-1-1: Policy
Respecting the Importation and Transportation of Goods. Retrieved from
http://www.cbsa-asfc.gc.ca/publications/dm-md/d3/d3-1-1-eng.html