CCI Coding
Canada Customs Invoice (CCI) Coding
(Adapted from CBSA’s D1-4-1 Appendix A)
*Notes:
- These instructions below are not the official instructions. They have been simplified. Additional information has also been added to help explain some of the requirements.
- Some fields are Mandatory (always filled out); others are Conditional (only completed under certain circumstances). NEVER leave a mandatory field blank.
- Information from some CCI fields is required when accounting for goods (calculating duties/taxes). These CCI fields have been identified as well as the matching B3 field where the information will be moved to.
Page Number - (located in the top right hand corner - do not leave this blank)
Field 1: Vendor
Field 2: Date of Direct Shipment
Field 3: Other References
Field 4: Consignee
Field 5: Purchaser
Field 6: Country of Transshipment
Field 7: Country of Origin
Field 8: Transportation
Field 9: Conditions of Sale
Field 10: Currency
Field 11: Number of Packages
Field 12: Description
Field 13: Quantity
Field 14: Unit Price
Field 15: Total
Field 16: Total Weight
Field 17: Invoice Total
Field 18: Commercial Invoice Number
Field 19: Exporters Name and Address
Field 20: Originator
Field 21: Departmental Ruling
Fields 22-25
(Adapted from CBSA’s D1-4-1 Appendix A)
*Notes:
- These instructions below are not the official instructions. They have been simplified. Additional information has also been added to help explain some of the requirements.
- Some fields are Mandatory (always filled out); others are Conditional (only completed under certain circumstances). NEVER leave a mandatory field blank.
- Information from some CCI fields is required when accounting for goods (calculating duties/taxes). These CCI fields have been identified as well as the matching B3 field where the information will be moved to.
Page Number - (located in the top right hand corner - do not leave this blank)
Field 1: Vendor
- Mandatory
- This is usually the exporter, shipper or seller (located outside of Canada)
- Becomes B3 Field 11
Field 2: Date of Direct Shipment
- Mandatory
- This is the date which the shipment began its uninterrupted journey to Canada.
- Used to determine currency exchange rates
- Becomes B3 Field 16
Field 3: Other References
- Optional
- Often used for importer’s purchase order reference (P.O. #)
Field 4: Consignee
- Mandatory
- This refers to the person/company receiving the goods (usually the importer)
- Becomes B3 Field 1
Field 5: Purchaser
- Conditional
- This refers to the person/company paying for the goods
- Only complete this field if the Purchaser is not the same as the Consignee.
- This may happen if the importer has the shipment shipped to someone else (for example, directly to their own customer)
Field 6: Country of Transshipment
- Conditional
- Only complete this field if the goods travelled through another country to get to Canada.
- For example: if the goods are exported from Botswana but shipped via South Africa; South Africa would be the country of transshipment. This is a possible indicator for customs.
- Leave blank if shipped directly from the place of export to Canada.
Field 7: Country of Origin
- Mandatory
- This refers to the country where the goods were made/produced.
- This may not necessarily be the same as the country of export.
- It is used to establish Tariff Treatment.
- It is also an indicator for customs during the release process
- Becomes B3 Field 12
Field 8: Transportation
- Mandatory
- Provide the mode and place of direct shipment
- Mode: The method of transportation used (e.g. truck)
- Place of direct shipment: The city where the goods began their direct journey to Canada. This is always a place outside of Canada
- Becomes B3 Fields 7 and 13
Field 9: Conditions of Sale
- Mandatory
- Used to establish the terms of sale
- E.g. Sale, Net 30 days
- This field is used to identify possible discounts or other valuation issues, such as possible invoice adjustments.
- This field (in conjunction with CCI fields 1, 11, 23-25) is related to B3 field 31
Field 10: Currency
- Mandatory
- This identifies the currency used in the transaction.
- E.g. US Dollars, Canadian Dollars
- The corresponding currency code is used in B3 Field 17
Field 11: Number of Packages
- Mandatory
- Identifies the number of boxes, pallets, etc.
- This information should correspond with the carrier’s CCD.
Field 12: Description
- Mandatory
- Probably the most important field on the CCI
- A concise, accurate description is required in order to obtain release. If goods are not described properly, customs will usually not release the goods. A proper description is also needed to accurately classify the goods.
- Used to complete B3 Field 27
Field 13: Quantity
- Mandatory
- List how many of each item you have. (e.g. 100)
- The Quantity of goods is not necessarily the same as the number of packages (Field 11) because you can put many items into a box.
- This information may be required in B3 Field 29 (Depending upon the Unit of Measure in the tariff)
Field 14: Unit Price
- Mandatory
- List the individual price of each item (i.e. if you had 100, how much did 1 cost?)
Field 15: Total
- Mandatory
- Quantity multiplied by Unit Price.
- Each description on the invoice should have its own total
- Becomes B3 Field 38 (calculated)
Field 16: Total Weight
- Mandatory
- Indicate the total gross and net weight for all the goods.
- Net weight is the weight of the product alone, not including its packaging
- Gross weight includes the weight of the packaging
- Gross weight is more than net weight
- Depending on the value of the shipment and place of export, this information may be required in B3 Field 23
Field 17: Invoice Total
- Mandatory
- This is the invoice price, usually the sum of Field 15
Field 18: Commercial Invoice Number
- Conditional
- Only complete this field if you are also attaching a commercial invoice (bill of sale) to the CCI and the commercial invoice has information on it that has been left blank on the CCI.
Field 19: Exporters Name and Address
- Conditional
- Normally left blank
- Used when the Exporter is not the same as the Vendor (Field 1)
- For example: Nike USA sells the product (vendor), but A-1 Shoe Co. in China ships the product (exporter)
Field 20: Originator
- Conditional
- The CCI is usually prepared by the Exporter.
- If the CCI is not completed by the Exporter, this field must be completed
- The CCI can also be completed by the Importer, Broker, or other service provider.
- It is a good idea to complete it anyway, because if any information is missing, it provides contact information.
Field 21: Departmental Ruling
- Conditional
- Only complete this field if the goods have been subject to a previous customs ruling.
- Not often used
Fields 22-25
- Conditional
- These fields relate to adjustments and other valuation issues.
- If Fields 23-25 are not applicable, check the box in Field 22